How do I create and manage the club's seasons?

A season is the period during which your members belong to the club. To create one, open Manage the club > Configure sports seasons, tap Add a season, set the Start and End dates, then tap Save. Each season then contains one or more membership forms.

Why seasons?

Members join a season by filling in a form. When the season ends, they have to join the next one. A company can create a multi-year season so that its customers do not have to rejoin every year.

As long as no season exists, the management area shows: “Members must join a season by completing a membership form.”

Create a season

1. From the club’s home page, tap Manage the club.
2. In the Members section, open Configure sports seasons (Company seasons for a company).
3. Tap Add a season in the action bar.
4. Choose the Start date and the End date.
5. Leave Memberships are open switched on so that members can join.
6. Tap Save.

The season appears in the Seasons tab, marked Memberships open or Closed memberships.

Add a membership form to the season

1. On the season card, tap Add a form.
2. Choose one of the options offered:
   • Copy a form: reuses an existing form, from a previous season for example;
   • New form from model: starts from a template form (email, last name, first name, date of birth, phone, address and a “club membership” paying option);
   • New form: starts from an empty form.
3. Set up the form and save it (see How do I set up the membership form?).

On the season card, each form is marked Active or Inactive. The edit icon opens the editor and Open shows the form as your members will see it.

Edit, open or close a season

Tap the edit icon at the top of the season card to change its dates or the Memberships are open option, then tap Save.

Members only see seasons whose memberships are open, and only active forms. Closing memberships stops new requests without affecting members already registered.

Prepare the next season

1. Add the new season with its dates.
2. Add a form with Copy a form to reuse last year’s, then adjust the amounts.
3. Tap Invite on the new season’s card to notify the members who are not yet registered for it (see How do I invite my members to join the club?).
4. Close memberships on the old season if you no longer want requests for it.

Members who have not renewed keep their access to the club: they appear in the Not up to date tab of the season’s member list.

Who can manage seasons?

Configure sports seasons is only shown to the club’s managers. Membership managers open each season’s member list from the Members section of the management area.