Who can see the documents in a folder?

A folder is visible to all club members when Visible to all members is on; otherwise, only members holding one of the chosen Functions can see it. Club managers and File Managers always see every folder.

The three access levels

Folder setting	Who sees it	Label under the folder
Visible to all members on	all club members	All members
off, with Functions	members holding one of these functions	the function names
off, no function	managers only	Document managers

In every case, only club managers and File Managers can add, rename or delete folders and documents.

Restrict a folder to the committee or instructors

1. Make sure the function exists and is assigned to the right members (Manage the club > Member-related functions).
2. Open Documents, then the folder; tap its name in the title.
3. Under Access Rights, turn off Visible to all members.
4. Under Functions, tick the allowed functions, for example “Committee” or “Instructor”.
5. Tap Save.

Subfolders

Each subfolder has its own rights: they are not inherited from the parent folder. For a member to see a subfolder while browsing, they need access to both the parent folder and the subfolder. Remember to set each subfolder’s rights, especially when the parent is open to everyone and the subfolder holds restricted documents.

Caution

A link copied with Copy link grants no extra access: whoever opens it must be a club member with access to the folder.

To create folders and add files, see How do I share documents with the club?