How do I manage event registrations?

Once the event is published, each invited member replies with Accept or Refuse the invitation from the event page. Officials follow the answers under Member Responses and set the registration conditions (closing time, places, functions, payment) in Edit > Registrations.

Set the registration conditions

1. On the event page, tap Edit, then open Registrations.
2. Closing date before the start of the event: choose Never or a delay from 1 hour to 7 days before the start. After that, the event page shows Registrations closed.
3. Limit the number of places: switch it on and enter the Number of places. When none are left, the event is Complete.
4. Limit to certain functions: switch it on and choose the Functions concerned. Only members with those functions see the event and are invited (see How do I assign functions to club members?).
5. Registration type: Free, Paid registration, With a pack or Paid or with a pack (see below).
6. Tap Save.

Paid or pack-based registration

• Paid registration: enter the Price. The member pays online when accepting the invitation.
• With a pack: choose the Pack event type. Each registration uses one session from a pack the member bought in the club shop (see the club shop).
• Paid or with a pack: the member uses their pack if they have one, otherwise they pay the price.

For online payment, choose the Billing of costs: Paid by the competitor (the fees are added to the price and the club receives the full amount) or Offered by the organizer (the fees are included in the price). Fees are €1 for an amount under €15 and 8% above, calculated on the basket rather than on each registration. The registration money is paid to the club within 7 days of the event.

Reply to an invitation (member side)

1. Open the event from the Calendar or from the invitation notification.
2. Tap Accept to register, or Refuse the invitation to say you will not attend.
3. Depending on the registration type:
   • free: you are registered straight away;
   • with a pack: confirm with Use my pack. If you have no session left, registration is refused: buy a new pack in the club shop;
   • paid: tap Pay registration and pay online.

Your answer is shown at the top of the page (Invitation accepted., Invitation refused. or Unanswered invitation.). You can change your mind until the event has taken place; once registrations are closed, you can only refuse. If you refuse after paying, you are refunded within a few days.

On mobile, the app offers to add the event to your calendar after you register; the event page’s Calendar button also downloads the calendar file.

Follow the answers (club side)

The event page shows the number of members Accepted (and the slots remaining if places are limited). In the Members tab, the Member Responses section lists each member with their status: accepted, refused or no answer.

• Relaunch sends a new notification to every member who has not answered yet (confirm with Send notifications).
• The delete icon next to a registered member cancels their registration (Cancel registration). If a payment was made or a pack used, it is cancelled.

Register people from outside the club

If the club allows non-members (Manage the club > Setup > Events > Allow non-members to register for events?), share the event’s public link with the Share button on its page. On the public page, the person taps Accept the invitation, enters their last and first name, and appears in the answers marked Not member.

This simplified registration only works for free events: for a paid or pack-based event, the public page invites the person to join the club (Join the club).

Talk about the event

The event page’s Discuss button opens a discussion dedicated to the event, open to all club members (see How do I use the club’s discussions?).