How do I share documents with the club?

Open Documents, tap Add then Folder to create a folder, go into it and tap Add > Upload File to drop a document in. Authorised members find it straight away in their own Documents space.

Who can add documents?

Club managers and File Managers create folders and upload, duplicate and delete files. Other members view the folders they have access to. The right is granted in Manage the club > User rights: see roles and rights.

Create a folder

1. Open Documents from the menu or tab bar.
2. Tap Add, then Folder.
3. Under Folder Details, enter the Name.
4. Under Access Rights, leave Visible to all members on, or turn it off and choose the allowed Functions (see Who can see the documents in a folder?).
5. Tap Save.

To create a subfolder, first go into the parent folder, then do the same.

Add a document

1. Open the destination folder.
2. Tap Add, then:
   • Upload File to upload a file from your device (PDF, image, Office document…);
   • “Word (.docx)”, “Excel (.xlsx)” or “Powerpoint (.pptx)” to create a blank document: enter its name without the extension and tap Create the file. It opens in the online editor.

Tip

Keep documents in folders rather than at the root of Documents: files placed at the root appear in every member’s list, but only managers can download them.

View a document

Tap a document to open it. Images and text files are shown in full, PDFs as a preview (the first 10 pages; “Preview limited to the first pages” is shown beyond that). Under Actions:

• Copy link copies a direct link to the document, to paste in a chat;
• Download saves it to your device;
• Open file shows the full PDF in a new tab;
• Edit file opens a Word, Excel or PowerPoint document in the online editor;
• Duplicate file (managers) creates a copy in the same folder, under the name you enter.

The breadcrumb at the top lets you go back up through folders; Back returns to the parent folder.

Rename or delete

• For a folder: open it and tap its name (or the pencil) in the title. Change the Name or the Access Rights and tap Save, or tap Delete.
• For a document: open it and tap Delete at the top of the window, then confirm.

With Add > Copy link, you copy the current folder’s link to share it.