# How do I share documents with the club?

> The Documents space shares statutes, minutes and schedules with members: create folders, upload files and preview PDFs right in the app.

Source : https://www.caniclubconnect.com/en/docs/files/shared-documents/
Mis à jour : 2026-10-09

Open **Documents**, tap **Add** then **Folder** to create a folder, go into it and tap **Add** > **Upload File** to drop a document in. Authorised members find it straight away in their own **Documents** space.

## Who can add documents?

Club managers and **File Managers** create folders and upload, duplicate and delete files. Other members view the folders they have access to. The right is granted in **Manage the club** > **User rights**: see [roles and rights](/en/docs/getting-started/roles-and-rights/).

## Create a folder

1. Open **Documents** from the menu or tab bar.
2. Tap **Add**, then **Folder**.
3. Under **Folder Details**, enter the **Name**.
4. Under **Access Rights**, leave **Visible to all members** on, or turn it off and choose the allowed **Functions** (see [Who can see the documents in a folder?](/en/docs/files/folder-access/)).
5. Tap **Save**.

To create a subfolder, first go into the parent folder, then do the same.

## Add a document

1. Open the destination folder.
2. Tap **Add**, then:
   - **Upload File** to upload a file from your device (PDF, image, Office document…);
   - "Word (.docx)", "Excel (.xlsx)" or "Powerpoint (.pptx)" to create a blank document: enter its name without the extension and tap **Create the file**. It opens in the [online editor](/en/docs/files/edit-online/).

> **TIP**
Keep documents in folders rather than at the root of **Documents**: files placed at the root appear in every member's list, but only managers can download them.

## View a document

Tap a document to open it. Images and text files are shown in full, PDFs as a preview (the first 10 pages; "Preview limited to the first pages" is shown beyond that). Under **Actions**:

- **Copy link** copies a direct link to the document, to paste in a chat;
- **Download** saves it to your device;
- **Open file** shows the full PDF in a new tab;
- **Edit file** opens a Word, Excel or PowerPoint document in the [online editor](/en/docs/files/edit-online/);
- **Duplicate file** (managers) creates a copy in the same folder, under the name you enter.

The breadcrumb at the top lets you go back up through folders; **Back** returns to the parent folder.

## Rename or delete

- For a folder: open it and tap its name (or the pencil) in the title. Change the **Name** or the **Access Rights** and tap **Save**, or tap **Delete**.
- For a document: open it and tap **Delete** at the top of the window, then confirm.

With **Add** > **Copy link**, you copy the current folder's link to share it.